Now hiring an Executive Assistant!

Job title: Executive Assistant

Reports to Director of Operations

Job purpose

Provides high-level administrative support and assistance to the administrative team, which includes the President and CEO, Chief Strategy and Development Officer (CSDO), and Director of Operations. Must be a great communicator with excellent interpersonal skills; detail-oriented, organized, punctual, and have the ability to multitask. Knowledge of the organization’s activities, services, and operations is paramount to the position.

Duties and responsibilities

Primary Responsibilities

• Act as the point of contact for administrative team for employees, clients, and external partners.

• Manage information flow in a timely and accurate manner from staff to administrative team.

• Answer incoming calls for administrative team; provide information, screen, and direct calls appropriately in a timely manner.

• Manage administrative team’s internal calendars.

• Make travel and accommodation arrangements for administrative team.

• Assist with completing and turning in routine paperwork for administrative team.

• Input information and maintain various databases that Thrive utilizes.

• Copy, collate, and assemble items for organization informational packets, monthly reports, and mailings, as needed.

• Proofread copy for grants, reports, presentations, and other internal and external communications materials.

• Perform clerical and administrative tasks, including drafting letters, memos, invoices, emails, reports, and other documents for administrative team.

• Maintain comprehensive and accurate records.

• Organize meetings for administrative team, including scheduling, sending reminders, and organizing catering when necessary.

• Assist with various projects in support of the administrative team.

• Provide administrative support to the administrative team, as well as other team members, as needed.

• Other duties as assigned.

Qualifications

• Excellent phone etiquette, articulate, and courteous to callers

• Courteous, attentive, and professional

• Dependable and takes initiative

• Organized; able to multitask, set priorities, and meet deadlines

• Detail oriented

• Excellent spelling and grammar; carefully proofs own work

• Proficient in MS Office applications (Word, Excel, PowerPoint, Outlook), database systems, and other common computer applications

• Ability to learn new databases and computer applications quickly

• Outgoing, friendly personality who enjoys working with the public

• Ability to handle confidential information with discretion

• Professional attitude and appearance

• Strong written and oral communication skills that communicate clearly and effectively in a professional manner

• Ability to work effectively with people of all social, economic, racial, and cultural backgrounds

More Information

• Thrive is an EOE.

• Compensation: This is a full-time, hourly position paid at $19.23-21.64/hr, based on experience. Benefits package includes full premiums paid for employee’s medical insurance, IRA contributions, 120 hours of PTO, and paid holidays.

Please submit a resume and cover letter to Thrive Allen County’s office or email to [email protected]